Information Technology Acceptable Use Policy


Brentwood College School provides computer services, including Internet access, through classrooms, the school library, iPads, laptops, residential computers, and other on-campus locations via wireless and wired systems. The School has the right and the obligation to place reasonable restrictions on the material that students access and post using its equipment and systems. This includes monitoring students’ technology use and Internet use to maintain system integrity and security and to help to ensure that users are using the system in a safe and responsible manner. The School reserves the right to inspect any file, computer, or handheld device used by students on campus, including student-owned items as well as their cloud related accounts.

Brentwood College School offers a wide range of Information Technology (IT) opportunities to support student learning and participation in the Brentwood community. This policy outlines the acceptable and non-acceptable use of Brentwood College School (“the School”) equipment and IT systems.

The purpose of the policy is to ensure:

  • Students use the technology equipment and systems in a manner that is respectful to themselves, other individuals, and communities, and
  • The system is used in a way that does not risk or place undue burden on the School’s technology resources.

This policy is applicable to all students when using any School computing, networking, or communication resources, whether located at the School or elsewhere.


Students are permitted to use the School’s systems and equipment for:

  • Educational purposes and
  • Outside of academic and prep time, any reasonable personal use that is not prohibited below.


  • Using the network for non-school related bandwidth-intensive activities such as network games and the downloading of music/video files or serving as a host for such activities.
  • Sharing of passwords. (Password changeovers are enforced on a regular basis (90 days). Passwords should be changed immediately if potentially compromised.) Students are not permitted to use accounts belonging to other students or any members of Brentwood. Any use of faculty or staff accounts by students may be grounds for disciplinary action that could include expulsion at the discretion of the School.
  • Attempting to gain unauthorized access to any part of the School’s technology system and/or records.
  • Deliberate attempts to destroy data or disrupt the computer system;
  • Bullying (see definition).
  • Plagiarism (see definition).
  • Copyright infringement (see definition), including but not limited to the downloading of files and/or illegal use of software. All software used at the School must be properly licensed.
  • Interfering with computer exam settings (such as spell-check disabling).
  • Attempting to load software onto the School’s equipment without the written authorization of the Director of the IT Department.
  • Attempting to decrypt encrypted materials or to obtain other privileges to which the student is not entitled.
  • Creating, accessing, or sending material that is profane or obscene (such as pornographic material), and/or that advocates illegal acts or violence or discrimination.
  • Altering the hardware integrity of any School computer equipment (e.g. adjusting the monitor beyond the maximum resolution, adjusting plugs, switches, cards, or cables, etc).
  • Manipulating or deleting any network operational files, other than those in the student’s own home drive.
  • Sending or forwarding unauthorized broad distribution e-mail (e.g. chain letters).
  • Use for commercial or political purposes.
  • Any activity prohibited by provincial, federal and/or international law.

Students are strongly encouraged to report to the Assistant Head of School (Campus Life) any misuse of the School’s computing systems. In addition, students should report the receipt of any messages or emails that cause the student concern or makes him/her feel uncomfortable.


Many students use Facebook, Instragram, Twitter, YouTube, Skype, Google and other sites to keep in touch with friends and family. These services store information in the US, and other countries around the world. The School will facilitate access and permit posting to these community-building sites outside of academic and prep time as long as students’ postings respect the Brentonian Code and Principles of Community. Prohibited and inappropriate postings include:

  • personal attacks, “cyber-bullying” and any form of prejudicial or discriminatory attack upon any individual or group.
  • defamation of character.
  • causing harm to the School’s name and reputation.
  • inappropriate (e.g. obscene, inflammatory, or threatening) language.
  • photographs or other media that in the judgment of the School are inappropriate, deliberately misleading, or taken without consent.
  • anything jeopardizing the safety of the student, staff, faculty, or others.


At the discretion of the School and depending upon the severity of misuse, penalties may include any or all of the following:

  • Restriction or loss of individual computer privileges.
  • Suspension and/or expulsion from the School.
  • Charges for costs incurred to the School or others.
  • Legal action, investigation and charges by police.

Please also note the following:

  • If a student inadvertently commits a prohibited act (such as accessing an inappropriate website) he/she should immediately notify a member of the IT Team to avoid later misunderstandings.
  • Students should consult with Faculty, or the Director of IT with respect to any questions regarding plagiarism or copyright. If in doubt, ask!
  • Parents should instruct their children regarding additional restrictions, especially for handheld devices, including cell phones. The student accepts responsibility for following such additional parental direction.
  • Grade 12 students with network accounts in good standing will be permitted to retain a e-mail address indefinitely after graduation on the Google Apps for Education servers.


Authorized means related to a School course and/or approved by a School Faculty member.

Bullying, in the context of this document, is a course of conduct directed at a specific individual or group that causes substantial emotional distress and serves no legitimate purpose.

Copyright Infringement occurs when a student reproduces a work that is protected by copyright without appropriate identification of source and permissions.

Defamation of character harmful and often untrue statements that are damaging to someone’s reputation.

Educational Purpose includes classroom activities, career development, Faculty-authorized research, and communications related to approved School activities.

Plagiarism is taking an idea or creative product of another and presenting it as if it is the student’s own.